Parent Volunteer Hours

Participating in our children’s education and developing the strong sense of community that comes from working with others toward a common goal are central to the mission and vision of Westlake Charter. Parents’ active participation is vital to the challenging work of educating all children at Westlake Charter.

We ask families to contribute a minimum of 30 hours per school year, or 10 hours a trimester, in the classroom or an equivalent amount of time serving on a committee. The 30 hours is per family – parents, grandparents, and other adult family members or guardians can contribute. It is 30 hours total regardless of how many children you have attending the school.

Recording Hours

This year our school has launched a new online volunteer hour recording/management system administered by PTO Manager. As Volunteers, you can easily do the following on this new system:

  • Have access to this online system 24/7 to record your volunteer hours.
  • Instantly have access to what you’ve just recorded
  • Keep track of your own volunteer hours
  • Easily communicate with the Volunteer Hours Coordinator with any questions

Just go to, then:

  • Create your one (1) user profile for your family unit (one time)
  • Wait for confirmation email (one time)
  • Start recording your hours
  • Periodically check to see how many hours you’ve already submitted!

The annual recording period for volunteer hours will be from June 16, 2016 – June 14, 2017. You are responsible for recording your hours.

Here’s a one page document to help you register or update your existing PTO Volunteer Manager account for the 2016-17 school year! (Click Here)

Remember, if you’re new to the system it may take up to 48 hours to approve your account. Once approved, you can start recording your volunteer hours!Notification letters may be sent out towards the end of the 1st and 2nd trimester to all WCS families who have not yet donated 10 hours each trimester. A notification letter will be sent the week of June 1st to any family who has not donated 30 hours of time. At the conclusion of each trimester, an “End of Trimester” Report capturing total hours recorded by all WCS families will be posted online.

It is important to continue recording your hours even after you’ve reach 30+ hours because the TOTAL number of parent hours is used for grant writing applications and it shows overall level of parent participation. Furthermore, WAVE has instituted a number of incentives to recognize those families who go above and beyond 30 hours. Posting all of your hours will ensure that you and your children will be properly recognized for your generous contributions of time.

What Qualifies as Volunteer Hours?

If your activity contributes toward the betterment of the school as a whole (or a class), it counts toward your volunteer hours. If it is work for your own child or family, it does not count toward your hours.

Things that count:

  • Attending WAVE meetings and committee meetings;
  • Emailing, researching, phoning, etc. for a committee;
  • Helping to plan and carry out an event for a class or the school;
  • Using your skills and contacts to help the school progress;
  • And so much more! If in doubt, JUST ASK by emailing us
Please email Susie O’Brien, Parent/Volunteer Hours Recorder at with any questions.
Stay tuned!  Thanks so much.